Volunteer Info

The Beta’s swim team would not exist without the willingness of volunteers to take on a role every Tuesday night. If you are a “Veteran volunteer”, we thank you.  If you want to volunteer, you are in the right place. This page will give you details and instruction for helping run the swim meets smoothly. It’s the resource page for volunteers.

Swim meets are notorious for being crowded, hot and confusing! There seem to be a million things going on including keeping the younger swimmers together and ready for their events. Listed are the standard roles that must be filled at every swim meet. Most roles are very easy and with simple instruction, you will be a natural in no time at all.

Every parent is expected to volunteer at least 3x per season. We are grateful many parents are willing to do more but it is always better if everyone contributes. 

We use SignupGenius.com to fill our volunteer positions. See the descriptions below to choose a role when signing up to volunteer. Please don’t worry if you don’t know what a role entails. We will train you!

Meet our new electronic swim meet system...

Volunteer Descriptions

11SCORERS – Records place finishes from the event and disqualification slips and scores on the score sheet.
10RECORDER – Records place finishes and winning time on event slip from place judge positions and can adjust for disqualification’s.
016th PLACE JUDGE – Stands in sixth place finisher’slane. (May hand out participant ribbons in heats for10 and under)
105th PLACE JUDGE – Stands in fifth place finisher’s lane. (May hand out heat winner ribbons in heats for 10 and under)
014th PLACE JUDGE – Stands in fourth place finisher’slane. Also, judges second place for the second relaywhen two events are combined.
103rd PLACE JUDGE – Stands in third place finisher’slane. Also, judges second place for the first relaywhen two events are combined.
012nd PLACE JUDGE – Stands in second placefinisher’s lane. Also, judges first place and obtainsfinish time for the second relay when two events arecombined.
101st PLACE JUDGE – Stands in first place finisher’s lane and obtains the finish time for first place.
10STARTER – Starts each event with an appropriate starting device; asks whether judges and timers are ready; announces sex, distance and stroke; directs Take your mark.”; pauses to ensure no early start; gives starting signal and calls false start if needed. “
10ANNOUNCER – Calls swimmers to the clerk of course for each event; announces scores.
22RUNNERS – One from each stroke and turn judge to the recorder with disqualification slips. Two other runners that alternate from the recorder to the scorers with event slips with places recorded and any disqualification slips.
6-126-12KID PUSHERS – One or two from each team, per be brought to the clerk of course when the event is first called by the announcer. Once gathered then bring the swimmers, in event order, to the benches in their lane positions.
11CLERK OF COURSE – Get swimmers to proper starting blocks for their events and get event slips to the recorder.
1-21-2RIBBON WRITERS – Complete award ribbons and distribute to the swimmers.
11TSA REPRESENTATIVE – Represents the swim club on the TSA board of directors. Works as the representative of the TSA at the season’s duel meets. Resolves or takes to the TSA board any events of question. Sets up officials meeting before the duel meets.
11STROKE AND TURN JUDGE – Judges whether proper stroke, turn and finish are executed by the swimmers during the meet.
2-32-3TEAM TIMERS – (Optional) May be positioned on side of pool to obtain unofficial times for their own team’s swimmers during the meet.
Total people required to operate meet.

Heritage Betas Swim Team

Due to the ongoing challenges of the Covid-19 virus, associated government restrictions, and health concerns for our swimmers and their families, the 2020 Betas swim season has been canceled. If you have already signed up, thank you. You will not be charged.

We will miss seeing you at the practices and meets this year. Please stay safe and healthy and we will regroup this time next year!